Categories
For Parents

Should you bring your nanny on vacation?

Your vacation is supposed to be a stress-free experience. Bringing a nanny along can be the key to not only a stress-free vacation, but also one where the children are tended to while you and your spouse are able to enjoy some alone time, too. However, to ensure that your vacation is as wonderful as it should be, you will need to sit down with your spouse and your nanny prior to leaving and work out all of the minor details so that everyone is on the same page.

THE DILEMMA – TRAVEL EXPENSES

Payment Terms

You will be responsible for paying for the nanny’s room and travel expenses. In addition, meals should be considered, too. If you are staying in a hotel without a kitchen, meals will cost more than regular cook-at-home meals that the nanny is used to purchasing and making. These are certainly all topics of conversation that should be discussed prior to leaving for the vacation. You can elect to bring the nanny along while you eat out or you could provide her with a daily stipend for meals, but make sure that the stipend is fair and will feed her enough food for the area that you are staying in.

THE DILEMMA – THE NANNY’S SCHEDULE

Quite often, parents will feel that a nanny should be thankful for the opportunity to take a trip to a beautiful, luxurious place and will work as many hours as the parents demand. Unfortunately, this misunderstanding causes unhappy nannies, children and parents and may ruin vacations. Discussing the schedule and making plans ahead of time with the nanny will dispel any miscommunications and ensure a much happier and enjoyable vacation.

Schedule/Routine

You need to make sure that the nanny completely understands that although she is coming along with you on vacation, she is still on the clock, working. You also need to understand that she cannot be expected to be on the clock for the entire vacation. A routine or schedule must be made prior to the vacation and then you should come up with a way to ensure that this routine or schedule is adhered to.

For example, if your vacation is a week long and your nanny’s regular scheduled hours are from 7am to 4 pm, but you and your spouse would like to go out to dinner two nights during your vacation, you will need to come up with a compromise. Maybe you could give her a few hours off during the afternoon of those particular days so that she gets a break and then you and your spouse could enjoy two nice evenings alone without children.

If you expect her to work a few extra hours while you are enjoying your vacation, you could offer her a spa treatment, a surfing lesson, a min-gym membership or a special luncheon as a “bonus” for the extra hours worked. However, if you expect her to work more than just a few extra hours, you will want to discuss the schedule and overtime pay prior to going on vacation.

THE DILEMMA – ACCOMMODATION

To share a room or to get separate rooms? Some nannies will have no problem sharing a room with the children; however there are others who want to have the evenings “off” unless they are being reimbursed for overtime.

Sleeping Arrangements

Prior to the vacation, you will need to discuss the sleeping arrangements that you are planning to provide for the nanny. You will also need to discuss whether or not you plan to pay overtime if the nanny is expected to stay in the same room as the children. You will also want to take into consideration whether the children are sleeping through the night or not. If you have younger children who frequently wake during the night, they may want mom or dad, but if you have older children who sleep through the night and you participate in the bedtime routine, the nanny may not have a problem at all sharing a room with the children.

Discussing the schedule and the arrangements that you plan for your vacation will ensure that your family and your nanny are able to enjoy your vacation completely. Be sure to ask your nanny if she has any questions or concerns in order to clear up any miscommunications prior to travel.

Enjoy your trip!

The Nanny Solution can help find a travel nanny for your next vacation. Contact us now!

Categories
For Nannies

Hiring a Nanny? How to legally pay a nanny in Canada

When you hire a nanny in Canada, you become their employer and that is a huge responsibility with a steep learning curve. Employees are dependent on their employers to be able to pay their bills and put food on the table for their family, as well as to have future pensions, E.I., apply for loans, etc. As such, it is crucial that you understand your responsibility as an employer. The information below is very general. Please refer to the Employment Standards in your province to get the most recent information.

Payslips, pay frequency, deductions

You must provide set pay periods, wage statements, and withhold and remit deductions to Revenue Canada. The most common pay periods bare every 2nd Friday, or the 15th and last day of the month). We recommend hiring a payroll company; they are the experts in the field and can save you a lot of time, stress, and money.

Vacation pay

Nannies accrue vacation pay and are entitled to paid time off. It does not matter if they are short-term or permanent, full-time or part-time.

Sick days

As an employer, you will absolutely have to deal with a sick nanny at some point. Try to be as understanding and accommodating as possible, and have a plan B for childcare in mind.

Statutory holidays

Nannies may or may not be entitled to have a paid day off on statutory holidays. This is dependent on the rules laid out by Employment Standards in your province.

Overtime

Overtime rates may apply, dependent on your provincial employment rules. It may be a daily overtime rate or a weekly overtime rate.

Quitting or letting your nanny go

Employees can quit their job at any time. Giving notice is the norm but it is not a requirement. You, as the employer, can terminate the nanny’s employment; however, you must provide them with the required notice or pay in lieu of notice.

When employment ends

Regardless of whether the employee quit or is let go, the employer must pay their outstanding wages, including any outstanding vacation pay within a specific time period. No other deductions can be taken off the paycheque (i.e. you can’t deduct pay because too much vacation was taken). A record of employment (ROE) must be issued once employment has ended and filed with Service Canada. It must be issued within a specific number of days.

Tax statements

As the employer, you must issue the nanny a T4 slip before the tax deadline each year.

Employment Standards in each province have call centres and very informative websites.

Websites:
Employment Standards of Ontario
Employment Standards of Alberta
Employment Standards of BC
Service Canada

The key points above are not simply recommendations. The Canada Revenue Agency requires you to hire your nanny as an employee. Paying under the table is illegal and hiring as a contractor is not permitted. We advise all families who are in the process of hiring a nanny to familiarize themselves with the Employment Standards in their province and have a thorough understanding of the responsibilities that come along with being an employer.

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